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Conference Day Two: Friday, 28 April 2017

08:30 AM - 09:00 AM REGISTRATION AND WELCOME COFFEE

09:00 AM - 09:10 AM Opening Remarks from the Conference Chair

Digby Hall, Principal Sustainability Consultant, Umow Lai

Digby Hall

Principal Sustainability Consultant
Umow Lai

09:10 AM - 09:50 AM Opening Keynote Case Study: Aligning Strategic Asset Management Plans to University Goals

Dean Stokes, Director of Strategic Planning and Performance, City University of London
This case study will focus on how the delivery of “City, University of London's Strategic Plan 2012 to 2016” was enabled through strategic asset management, in particular of the university's estate. The journey continues and City's new “Vision & Strategy 2026 “is underpinned by a significant future investment programme
  • Understanding how the asset management strategy set in 2012 turned out in practice and what lessons were learnt upon reflection of the plan
  • Detailing examples of these implications through case studies on the business, law and health faculties
  • Outlining what is next for the “City in Vision & Strategy 2026” plan

Dean Stokes

Director of Strategic Planning and Performance
City University of London

09:50 AM - 10:30 AM Cross Sector Case Study: Reducing Risk Management through Quantitative Risk Scores and External Collaboration

Kim McArthur, Asset Services Manager, ATCO Gas Australia
This case study focuses on the bigger picture of strategic asset management and the decision making process that is involved. Many different industries face a similar challenge, having assets that were built 50 years ago and now require maintenance. As such, this session will provide a cross-industry overview of the effectiveness of strategic asset management plans.

It will discuss:
  • Understanding the life cycle process in the most efficient way with the least amount of expenditure
  • Monitoring the risk to ensure a reduction through quantitative risk scores
  • Establishing the risk with the least likelihood of failure to ensure investments are more confidently made

Kim McArthur

Asset Services Manager
ATCO Gas Australia

10:30 AM - 11:00 AM Thought Leadership Session

11:00 AM - 11:30 AM MORNING TEA AND NETWORKING BREAK

Universities consist of aging infrastructure that now requires constant repairs. With limited funding a maintenance backlog can quickly build up. This session will reflect on different renewal strategies and the processes on how to best achieve them:
  • Prioritising the backlog to stabilise any growth in maintenance backlog
  • Using strategic asset management analytics through lifecycle costing data and viability maintenance to ensure the asset is sustainable
  • Managing backlog through scheduling and planning of maintenance work

Andrew Sun

Senior Manager Asset Planning
RMIT

George Anderson

Associate Director, FacilitiesOperations
University of Western Australia

Brian Frankham

Director of Asset Performance Management
NSW Department of Education

12:10 PM - 12:50 PM Strategies to Reduce Costs through Optimising Underutilised Assets

Susanne Johnson, Senior Asset Planner, Department of Education
Under-utilised assets are a common occurrence throughout higher education. As essential infrastructure within growing communities, making better use of under-utilised education facilities is a constant challenge but is necessary to provide greater services to increasing numbers of students without purchasing more real estate. This session will revolve around:
  • Identifying under-utilised assets and developing a range of options to address this issue
  • Understanding future directions, both in policy and pedagogy, and ensuring flexibility through reconfiguration
  • Evaluating options to identify cost effective solutions
  • Evaluating the building data to create sustainability and efficiency

Susanne Johnson

Senior Asset Planner
Department of Education

12:50 PM - 1:50 PM NETWORKING LUNCH

1:50 PM - 2:30 PM CASE STUDY: RMIT Asset Management Initiatives to Achieve Accreditation and Best Practices

Andrew Sun, Senior Manager Asset Planning, RMIT
The management of physical assets for RMIT is a core business activity and integral to extending the effective life of assets. Assets need to be designed, acquired and maintained with careful considerations to create enduring facilities that operate at peak functionality, providing reliability for students and staff. RMIT Facility & Asset Management 2021 Strategic plan is focused on its core competency on management and coordination of asset information to deliver University outcomes. This presentation will focus on several key facility asset management initiatives aimed at achieving Strategic Asset Management accreditation (ISO55001) and industry best practices.

It will include:
  • Developing and implementing the Australian campus life cycle model; the first of its kind of any University in Australia
  • Developing and implementing risk driven asset management planning frameworks to support whole of life cycle asset management planning decisions
  • Understanding the architecture of structure, systems and processes to enable a more comprehensive asset management approach to maintenance within Property Services
  • Implementing the of facility asset management metrics to measure, monitor and continuously adapt to new challenges; where we were and where are we now in comparison

Andrew Sun

Senior Manager Asset Planning
RMIT

2:30 PM - 3:10 PM Identifying Analysis Techniques to Improve Space Utilisation

James Edwards, Director, Hames Sharley
Hames Sharley methodologies assist universities and institutions in understanding how existing facilities are performing, what drives good utilisation and where to prioritise investment. At the University of Western Australia a Utilisation, Functionality and Condition Audit of over 5,000 spaces was conducted on the main Crawley campus and QEII Medical Centre campus in three stages. This session will discuss:
  • Defining what information to collect and compiling and maintaining this data into a database
  • Analysing the data collected and drawing appropriate conclusions
  • Explaining the factors that drive good ultilisation and general observations from this case study

James Edwards

Director
Hames Sharley

3:10 PM - 3:50 PM Utilising Research Facilities through Flexible and Adaptive Spaces

Harald Baulis, Manager of Space Planning, University of Adelaide
Often each department has there own research facility and these facilities are replicated throughout the campus. Creating a research facility that is flexible so that each department is able to use it will ultimately reduce costs and enhance that space’s life-span.

This session will discuss:
  • Conducting reviews on facilities to predict future needs and adjusting plans to accommodate these needs
  • Learning how to utilise research facilities through adaptive spaces ultimately reducing costs
  • Optimising the use of existing infrastructure on a smaller budget through smarter energy consumption tactics and room timetabling

Harald Baulis

Manager of Space Planning
University of Adelaide

3:50 PM - 4:20 PM AFTERNOON TEA AND NETWORKING BREAK

4:20 PM - 5:00 PM Working to Decrease Maintenance Backlog through a Mixed Mode of Delivery

Gary Higgins, General Manager of Assets and Maintenance, Murdoch University
Decreasing an outstanding maintenance backlog is a hard task when just looking in-house for a solution. From the opposing view, completely outsourcing all maintenance is a risky task and often leaves the organisation vulnerable to abuse. This is why a combination of in-house and outsourcing is the ideal method to combating the maintenance backlog.

This session will review:
  • Reducing the overall costs by identifying outsourcing partners
  • Ensuring the high level of maintenance performance standard is sustained
  • Identifying which maintenance jobs should be conducted in-house
  • Using this mixed mode to target backlog liabilities and reduced risk

Gary Higgins

General Manager of Assets and Maintenance
Murdoch University

5:00 PM - 11:59 PM MAIN CONFERENCE CLOSE