26 - 28 April, 2017 | Novotel Sydney Central, Sydney, Australia
Conference Day Two: Friday, 28 April 2017
8:30 am - 9:00 am REGISTRATION AND WELCOME COFFEE
9:00 am - 9:10 am Opening Remarks from the Conference Chair
Digby Hall - Principal Sustainability Consultant, Umow Lai
9:10 am - 9:50 am Opening Keynote Case Study: Aligning Strategic Asset Management Plans to University Goals
Dean Stokes - Director of Strategic Planning and Performance, City University of London
This case study will focus on how the delivery of
“City, University of London's Strategic Plan 2012
to 2016” was enabled through strategic asset
management, in particular of the university's estate.
The journey continues and City's new “Vision &
Strategy 2026 “is underpinned by a significant future
investment programme
- Understanding how the asset management strategy set in 2012 turned out in practice and what lessons were learnt upon reflection of the plan
- Detailing examples of these implications through case studies on the business, law and health faculties
- Outlining what is next for the “City in Vision & Strategy 2026” plan
9:50 am - 10:30 am Cross Sector Case Study: Reducing Risk Management through Quantitative Risk Scores and External Collaboration
Kim McArthur - Asset Services Manager, ATCO Gas Australia
This case study focuses on the bigger picture of
strategic asset management and the decision making
process that is involved. Many different industries face
a similar challenge, having assets that were built 50
years ago and now require maintenance. As such, this
session will provide a cross-industry overview of the
effectiveness of strategic asset management plans.
It
will discuss:
- Understanding the life cycle process in the most efficient way with the least amount of expenditure
- Monitoring the risk to ensure a reduction through quantitative risk scores
- Establishing the risk with the least likelihood of failure to ensure investments are more confidently made
10:30 am - 11:00 am Thought Leadership Session
11:00 am - 11:30 am MORNING TEA AND NETWORKING BREAK
11:30 am - 12:10 pm PANEL DISCUSSION: Understanding How to Effectively Stabilise and Manage Maintenance Backlog
Andrew Sun - Senior Manager Asset Planning, RMITGeorge Anderson - Associate Director, FacilitiesOperations, University of Western Australia
Brian Frankham - Director of Asset Performance Management, NSW Department of Education
Universities consist of aging infrastructure that
now requires constant repairs. With limited funding
a maintenance backlog can quickly build up. This
session will reflect on different renewal strategies and the processes on how to best achieve them:
- Prioritising the backlog to stabilise any growth in maintenance backlog
- Using strategic asset management analytics through lifecycle costing data and viability maintenance to ensure the asset is sustainable
- Managing backlog through scheduling and planning of maintenance work
12:10 pm - 12:50 pm Strategies to Reduce Costs through Optimising Underutilised Assets
Susanne Johnson - Senior Asset Planner, Department of Education
Under-utilised assets are a common occurrence
throughout higher education. As essential infrastructure
within growing communities, making better use of
under-utilised education facilities is a constant challenge
but is necessary to provide greater services to increasing
numbers of students without purchasing more real
estate. This session will revolve around:
- Identifying under-utilised assets and developing a range of options to address this issue
- Understanding future directions, both in policy and pedagogy, and ensuring flexibility through reconfiguration
- Evaluating options to identify cost effective solutions
- Evaluating the building data to create sustainability and efficiency
12:50 pm - 1:50 pm NETWORKING LUNCH
1:50 pm - 2:30 pm CASE STUDY: RMIT Asset Management Initiatives to Achieve Accreditation and Best Practices
Andrew Sun - Senior Manager Asset Planning, RMIT
The management of physical assets for RMIT is a
core business activity and integral to extending the
effective life of assets. Assets need to be designed,
acquired and maintained with careful considerations
to create enduring facilities that operate at peak
functionality, providing reliability for students and
staff. RMIT Facility & Asset Management 2021
Strategic plan is focused on its core competency on
management and coordination of asset information
to deliver University outcomes. This presentation
will focus on several key facility asset management
initiatives aimed at achieving Strategic Asset
Management accreditation (ISO55001) and industry
best practices.
It will include:
- Developing and implementing the Australian campus life cycle model; the first of its kind of any University in Australia
- Developing and implementing risk driven asset management planning frameworks to support whole of life cycle asset management planning decisions
- Understanding the architecture of structure, systems and processes to enable a more comprehensive asset management approach to maintenance within Property Services
- Implementing the of facility asset management metrics to measure, monitor and continuously adapt to new challenges; where we were and where are we now in comparison
2:30 pm - 3:10 pm Identifying Analysis Techniques to Improve Space Utilisation
James Edwards - Director, Hames Sharley
Hames Sharley methodologies assist universities and
institutions in understanding how existing facilities
are performing, what drives good utilisation and
where to prioritise investment. At the University of
Western Australia a Utilisation, Functionality and
Condition Audit of over 5,000 spaces was conducted
on the main Crawley campus and QEII Medical Centre
campus in three stages. This session will discuss:
- Defining what information to collect and compiling and maintaining this data into a database
- Analysing the data collected and drawing appropriate conclusions
- Explaining the factors that drive good ultilisation and general observations from this case study
3:10 pm - 3:50 pm Utilising Research Facilities through Flexible and Adaptive Spaces
Harald Baulis - Manager of Space Planning, University of Adelaide
Often each department has there own research facility
and these facilities are replicated throughout the
campus. Creating a research facility that is flexible so that each department is able to use it will ultimately
reduce costs and enhance that space’s life-span.
This
session will discuss:
- Conducting reviews on facilities to predict future needs and adjusting plans to accommodate these needs
- Learning how to utilise research facilities through adaptive spaces ultimately reducing costs
- Optimising the use of existing infrastructure on a smaller budget through smarter energy consumption tactics and room timetabling
3:50 pm - 4:20 pm AFTERNOON TEA AND NETWORKING BREAK
4:20 pm - 5:00 pm Working to Decrease Maintenance Backlog through a Mixed Mode of Delivery
Gary Higgins - General Manager of Assets and Maintenance, Murdoch University
Decreasing an outstanding maintenance backlog is
a hard task when just looking in-house for a solution.
From the opposing view, completely outsourcing
all maintenance is a risky task and often leaves
the organisation vulnerable to abuse. This is why a
combination of in-house and outsourcing is the ideal
method to combating the maintenance backlog.
This
session will review:
- Reducing the overall costs by identifying outsourcing partners
- Ensuring the high level of maintenance performance standard is sustained
- Identifying which maintenance jobs should be conducted in-house
- Using this mixed mode to target backlog liabilities and reduced risk
