Conference Day One: Thursday, 27 April 2017


09:00 AM - 09:10 AM Opening Remarks from IQPC and the Conference Chair

Digby Hall, Principal Sustainability Consultant, Umow Lai

Digby Hall

Principal Sustainability Consultant
Umow Lai

09:10 AM - 09:50 AM Linking Strategic Asset Management plans to University Goals to Support Long-Term Operations

Vivian Straw, Research Fellow for Governance and Policy Analysis, University of Canberra
Creating a strategic asset management plan for a university would not be worthwhile unless it reflected that university’s long-term, and often expensive, goals. However it’s also important to acknowledge that a university’s future plans must be sustainable in the face of incredible financial investment in the maintenance, operation and creation of its physical assets.

This session will review:
  • Aligning the objectives of strategic asset management plan with university goals to ensure that they are working together to achieve the same objectives
  • Prioritizing assets in relation to master-plans in order to discover the price of what the institution is willing to spend on maintenance and upkeep
  • Determining the priority of assets by more than just monetary value be that historical, pastoral or potential significance

Vivian Straw

Research Fellow for Governance and Policy Analysis
University of Canberra

09:50 AM - 10:30 AM Evaluating Assets in Order to Measure Significance to the Institution by Using the World’s Best Practise Model: PAS 55/ISO 55000

Mick Serena, Director of Strategic Asset & Facilities Management, Donald Cant Watts Corke
University facilities are no use if their only value lays in the potential of how they could serve the university rather than how they currently do. All university assets need to be measured on their current performance and identify how well they need to perform in terms of meeting strategic priorities.

This session will discuss:
  • How an asset management framework should be based on a world’s best practice model (PAS 55/ ISO 55000)
  • Improving service delivery outcomes through infrastructure
  • Deciding whether to sell or update ageing infrastructure that isn’t currently configured to support contemporary service delivery outcomes

Mick Serena

Director of Strategic Asset & Facilities Management
Donald Cant Watts Corke

10:30 AM - 11:00 AM Thought Leadership Session

11:00 AM - 11:30 AM Speed Networking Session


12:00 PM - 12:40 PM CASE STUDY: Central Queensland University's Asset Management During its Dramatic 5 Year Growth

Ron Tollasepp, Director Facilities Management DFM, Central Queensland University
CQUniversity has undergone significant growth in the past 5 years. In fact, its 2 year old Cairns campus alone has already reached maximum capacity at 2300 sqm. The University's development model has been based on meeting un-met demand in communities through dual sector facilities, online education, an study hubs. It is also the first university in Australia to receive accreditation by ASHOKA U.

This session will review:
  • The University's growth plan: how it develops learning facilities from a single study hub to an entire campus
  • The lessons CQUniversity has learnt in asset management and development in order to be the most cost-effective and context appropriate
  • How the University has become an important community resource to the cities and town it inhabits, through servicing low SES students

Ron Tollasepp

Director Facilities Management DFM
Central Queensland University
When implementing effective asset management strategies the performance of the asset increases and the return on the asset will improve. However sometimes asset costs demonstrate the competing interests of universities. Investing in IT infrastructure to create state of the art research facilities can greatly increase the value of a building to the university, but at the same time also drastically increase its operating costs.
  • What is the cost-benefit analysis of investing in IT Infrastructure when it does have expensive operation costs
  • Is there such a thing as ideal energy consumption for existing buildings?
  • When should a building place a limit on the amount of energy its IT infrastructure consumes?
  • How can renewable energies assist in the highenergy consumption infrastructure

Vivian Straw

Research Fellow for Governance and Policy Analysis
University of Canberra

Kim McArthur

Asset Services Manager
ATCO Gas Australia

Susanne Johnson

Senior Asset Planner
Department of Education


2:20 PM - 3:00 PM INTERNATIONAL CASE STUDY: Reviewing Otago University’s Flexible Property Portfolio

Murray Gray, Property Manager, University of Otago
Otago University’s $1.6 billion property inventory is constantly changing to reflect the evolving needs of the real estate, through building development, land purchases or leasing arrangements. This is achieved through a strategic asset management plan, which provides an operations strategy for the entire campus but also focuses on each individual asset.

This session will discuss:
  • Establishing the need for a new rebuild rather than altering an existing structure in order to reduce costs in the long term
  • Refurbishing the whole of a facility versus a piecemeal approach that often occurs in practice
  • Identifying assets for disposal or demolition
  • Owning versus leasing – what is best?

Murray Gray

Property Manager
University of Otago

3:00 PM - 3:40 PM Improving Sustainability of Assets through Free Energy Future

Mark Greig, Director, Umow Lai Digby Hall, Principal Sustainability Consultant, Umow Lai
We already get free data, free phone calls, free movies and free cars - just by paying a connection fee. So what will the world be like when energy is the same? This session will outline the trends and indicators that point towards ‘free energy’, will explore the technical details and challenges of the various system components that will allow free energy to become a reality at a campus scale, the conditions that will apply to such a deal, and will discuss the design implications for master planning today’s campus.

Mark Greig

Umow Lai

Digby Hall

Principal Sustainability Consultant
Umow Lai

3:40 PM - 4:20 PM The Internet of Things and Universities: Using Data to Create a Life-Cycle Plan for Each Asset

Brian Frankham, Director of Asset Performance Management, NSW Department of Education
Creating a lifecycle plan for each asset allows you to predict the necessary inputs and requirements for the asset throughout its entire life and resulting in measuring its viability. The Internet of Things is one of the most effective ways to collect accurate building data. If this information is incorrect, the projections for the asset’s life-cycle will be too. As such, this session will look at
  • Optimising the life-cycle of an asset from its conceptual design to decommissioning
  • Using Smart-Metring to collect accurate building data
  • Analysing this data to find key performance indicators on the condition of the building
  • Using this data to develop a life-cycle cost analysis that will be used in the evaluation of whether it is viable to maintain the building

Brian Frankham

Director of Asset Performance Management
NSW Department of Education


4:50 PM - 5:30 PM Developing Strategic Options for University of Western Australia’s Ageing Utilities Infrastructure through Extensive Maintenance and Renewal

George Anderson, Associate Director, FacilitiesOperations, University of Western Australia
24 000 students are enrolled across the University of Western Australia’s three campuses. In order to manage its energy consumption, University of Western Australia has just gone through the process of carrying out extensive maintenance and renewal of the electrical main substations. In doing so, the university has completed extensive strategic planning for the future maintenance of any and all UoWA assets.

This session will discuss:
  • Developing programming and planning to ensure that maintenance is carried out in a timely manner to ensure that an extensive backlog does not accumulate
  • Establishing a changeover management methodology to ensure a smooth transition from previous systems
  • Reviewing the lessons learned from this process and how they can be used to improve future developments

George Anderson

Associate Director, FacilitiesOperations
University of Western Australia


Grab a glass of wine, beer or soft drink and join your industry peers to discuss and work through these pressing challenges. You’ll get 15 minutes at each table to talk through the talking points with the facilitator

Table 1

5:35 PM - 6:15 PM Rapid Asset Acquisition and Release

Murray Gray, Property Manager, University of Otago
  • Discussing the appropriate life-cycle length of a university asset
  • The benefits of leasing university assets for noneducational purposes
  • The key indicators of a commercially viable real estate purchase

Murray Gray

Property Manager
University of Otago

Table 2

5:35 PM - 6:15 PM Strategies for Decreasing Energy Consumption

Kim McArthur, Asset Services Manager, ATCO Gas Australia
  • Automated electrical processes, such as motionsensory light switches, that can reduce costs of energy consumption
  • Utilising the Internet of Things to measure and monitor energy consumption
  • Discussing renewable energies as a way to subsidize energy costs

Kim McArthur

Asset Services Manager
ATCO Gas Australia

Table 3

5:35 PM - 6:15 PM Tactics for Improving Maintenance Operations

Gary Higgins, General Manager of Assets and Maintenance, Murdoch University
  • Using software to improve job logs
  • Addressing backlogs through prioritizing, scheduling and planning
  • Using condition monitoring to predict future needs

Gary Higgins

General Manager of Assets and Maintenance
Murdoch University